Keep in mind that QuickBooks is available in two versions, QuickBooks Desktop, and QuickBooks Online, so you should be aware of that before setting up multiple companies in QuickBooks. You can open multiple companies under the same subscription using two different procedures depending on which version you are using since there are two software versions.

You can add a new company the same way if you are using the Desktop version of the application, no matter how many companies you have. All you need to do is use a new company interview wizard. Each new company will have its file that you will be able to open, and customize as per your preferences for the companies that open.

On the contrary, if the error persists, we recommend you to get in contact with our 24/7 QuickBooks error support team by doing live chat or booking an appointment. Addressing your queries is our foremost concern.

How to Set Up Multiple Companies in QuickBooks Desktop

Desktop Quickbooks allows you to use the same version for multiple companies:

  1. First, open QuickBooks on your computer. Once QuickBooks opens, enter your user ID and password to log in. Then, click "File" from the main menu.

  2. Choose the "New Company" option from the drop-down menu. Now the "New Company" window will appear on your computer screen. Click the "Start Interview" option.

  3. Your new company needs some initial details. Once you have created the new company, you will have to give it a name and provide its address and contact information. Once you have done this, you will need to save the file. Select the "Next" option as soon as you have filled in the initial fields.

  4. When you are ready to move forward, you will see the “Filename for new company” window. Navigate to the specific folder in which you wish to save the company file, enter a name for the file, and then click “Save.” Now QuickBooks will create the company file for you. Once you are done with this step, click the “Save” button to move on to the next step.

  5. To complete the interview process, you must enter the company information as indicated in the dialog box. The more information you enter, the more careful you will be to complete all the fields. You must be involved in the credit and business accounts for the new company as well as the industry in which the company operates. This is the final stage of the interview process and when you are done, click the “Finished” button to complete the interview.

Switching companies: Steps to follow

The procedure for switching from one company file to another is very simple. Follow these steps:

  1. From the current company file, go to the menu bar.

  2. Choose "File" and select "Open Previous Previous Company" from the list of options.

  3. In your account, you will be redirected to another window with a list of companies. Select the company files you wish to open and choose "Open".

How to Set Up Multiple Companies in QuickBooks Online

If you do not already have an online QuickBooks account, you must create one first.

  1. You must first select a country for your new company by visiting the following link: and selecting the country in which you live. After that, you will be directed to the QB Online website specific to your region.

  2. You will now have the option of purchasing QuickBooks or starting a free trial, depending on your country. Once you have chosen your version, you will be taken to the sign-in screen.

  3. On the sign-in page, if you want to sign in from your existing account, sign in, otherwise if you want to create a new account, create one.

How to add another company to QuickBooks Online

  1. First, you need to choose the country for your new company by exploring the following link: and selecting the country from which you currently reside. Upon completion, you will be redirected to the official QB Online website corresponding to your region.

  2. You can choose between three versions of QuickBooks: Simple, Essential, and. Once you decide on the QuickBooks product, either purchase it or start a free trial.

  3. You have two choices on the next page. You can continue the free trial, or buy now. If you choose to buy now, you may receive a discount.

  4. If you already have an Intuit account, then adding another company is as easy as clicking "Add another company".

In conclusion

Setting up multiple companies in QuickBooks can be done in both the desktop and online versions of the software. The process of adding a new company in the desktop version involves using the new company interview wizard to provide initial details such as the company name and contact information. Once the company file is created, switching between companies is a straightforward process. 

In the online version, creating a new company requires selecting the country and QuickBooks product before starting a free trial or making a purchase. Adding another company to an existing Intuit account is simple in both versions. It's important to note that the process for setting up multiple companies may vary depending on the version of QuickBooks being used.