Property Inspection Group helps prevent incidents, injuries and illnesses. Through critical examination of the workplace, inspections help identify and flag hazards so that corrective action can be taken. Workplace health and safety committees can help plan, perform, monitor and report on inspections. Regular workplace inspections are an important part of the overall occupational health and safety program and management system, where applicable.

  • What is the Purpose of These Inspections?
  • Inspections are important because they allow you to:
  • Become aware of the concerns of workers and supervisors.
  • Get to know jobs and tasks better.
  • Identify existing and potential hazards.
  • Determine the underlying causes of the hazards.
  • Recommend corrective actions.
  • Considerations

At the inspection, you have to ask yourself the following questions: who, what, where, when and how. Particular attention should be paid to those items which constitute or are most likely to become hazardous or unsanitary conditions under the influence of stress, wear, shock, vibration, heat, corrosion or chemical reaction or due to misuse. Include areas where no work is done on a regular basis, such as parking lots, rest areas or storage of office equipment, and locker rooms.

  • Elements of the Workplace

All elements of the workplace should be observed – the people, the environment and the process. The environment includes hazards such as noise, vibration, lighting, temperature and ventilation. Equipment includes the materials, tools and devices used to produce a product or service. Process relates to how the worker interacts with other elements during a series of tasks or operations.

To draw a diagram of the area to be inspected, site plans or floor plans can be used. Divide the workplace into areas based on the process. Depict the activities performed and specify the location of machinery, equipment and materials. Show the flow of materials and the movement of workers as well as the location of air ducts, aisles, stairs, alarms and emergency exits. Appendix A shows an example of such a diagram.

Use several simple diagrams if the area is large. Get feedback from workers and supervisors – they know the area better than anyone

Know the type of machinery or equipment present. Review manufacturers' data sheets or safety manuals. Read workplace reports to familiarize you with equipment hazards

Find out what products are used in the workplace and if safety data sheets are available. Check if all sources of exposure are adequately controlled. Make sure all workers have received information and training on how to use, handle and store the products they work with safely. Verify that all hazardous products are appropriately labeled in accordance with Workplace

  • Checklists

A checklist helps clarify inspection responsibilities, controls inspection activities, and provides a record of those activities. Checklists make it easy to record findings and comments, but be careful: ensure that the verification team does not become so engrossed in verifying the items on the checklist that others hazardous conditions may escape his attention. Use checklists only as basic tools. Please consult the related documents, among which are a sample checklist that you can use as a guide to drafting a checklist adapted to your workplace.


It is important to keep inspection reports. Previous inspection reports indicate what has been identified previously. They also show where the previous audit team focused their attention and what areas they did not inspect. Property Inspection Group It is important not to simply repeat or copy previous inspection results. Use past inspection reports to help you find issues, and then determine if recommendations have been implemented. Note whether the changes have been made.

Everything depends. Supervisors are responsible for taking the necessary measures to prevent an incident or injury. In terms of safety inspections, they have the advantage of knowing the workers, the equipment and the environment well. However, this can be a disadvantage in terms of the objectivity of the supervisor. If the supervisor is not part of the inspection team, before inspecting a service or area, the committee should contact the supervisor in charge. However, the latter should not be used as a guide for the inspection tour.

If the area supervisor does not accompany the inspection team, he must be consulted before leaving the area. Discuss with him each of the recommendations. Report items that the supervisor can correct immediately. Note these items on the report indicating that they have been corrected. This documentation helps to clarify reports and serves as a reminder for checking the condition of these items during the next inspection.